How does role assignment work in Sitecore?

Roles in Sitecore are fundamental for managing user permissions and ensuring that access to various features and content is appropriately controlled. When roles are assigned to users, they define what those users can see and do within the Sitecore system. This role-based access control is essential for enhancing security, as it helps prevent unauthorized access to sensitive content and functionalities.

The assignment of roles allows organizations to tailor the user experience and permissions based on job functions or responsibilities, ensuring that users have the necessary access without compromising the integrity and security of the Sitecore environment. This ensures a collaborative but secure environment where users can perform their tasks effectively.

In contrast, defining roles solely for training purposes does not address the core functionality of access control. Roles changing frequently suggests a lack of stability or clarity in user responsibilities, which is not typical in a well-structured Sitecore setup. Additionally, while roles can be applicable to content authors, they are certainly not limited to them; administrators and other user groups also rely on roles for their respective permissions.